Job description:
Office Administration Job objective: Ensure office administration works run smoothly, effectively support departments and maintain stable operations of the company.
Detailed tasks:
- Drafting and Document Management: Drafting administrative documents, quotes and contracts as required by management and departments.
- Print, package and store documents and records in accordance with regulations.
- Manage records and contracts scientifically, ensuring easy searching and lookup.
Coordination of Work Between Departments:
- Support coordination of work between departments such as Project Management (PM), Maintenance to ensure information is transmitted quickly and accurately.
- Monitor and update work progress, resolve issues arising between related departments
- Be the focal point for receiving information and requests from departments to report to superiors.
Equipment and Stationery Management:
- Monitor and plan the purchase of necessary office equipment and supplies for work.
- Check the condition and maintain office equipment, promptly recommend repairs or replacements when necessary.
Other Administrative Support Work:
- Arrange and prepare meeting rooms, organize internal activities when required.
- Support organizing small events for the company (meetings, company birthdays).
- Perform other administrative tasks as required by management.
Request:
- Good communication and organizational skills.
- Proficient in office software (Word, Excel, PowerPoint).
- Ability to work independently, in a team and under pressure.
