Processing
WORK CONTENT
WAREHOUSE MANAGEMENT ACCOUNTING
1. Check and control data imported to purchase goods from partners
1.1. Save purchase receipts
1.2. Input purchase order data into AMIS software
1.3. Check the unit price of the latest purchase order compared to previous orders.
1.4. Monitor promotional payment structure and purchase orders
1.5. Create databases on software when necessary
For example: add new products, add new suppliers...
2. Check and control monthly purchasing plans
2.1. Compare brand sales targets and actual purchase sales
2.2. Follow the purchase time and reminders if the brand sets targets by time: Week / Month.
2.3. Monitor Rewards Policy for Brand Purchases and Partner Rewards. Establish a reward tracking file, enter purchases and report each period.
3. Check and re-control sales data.
3.1. Compare shipping orders from the Warehouse Keeper and data stored on AMIS software after 1-2 days.
3.2. Checked report and results, reminder of general accounting Closing the accounting period books on the date checked.
3.3. Establish report files and reminders to proactively manage the working process of related departments.
4. Report and Remind Relevant Departments:
- Remind and report to the internal zalo group any import/export errors from Accounting, Storekeeper that are missing/inaccurate.
- Out of stock/newly imported goods: report to sales zalo group to sales staff promptly with full information.
(eg:
- New product codes and information have arrived
- Report price changes or changes in promotional products compared to before, changes in packaging...)
- Goods that need to be noted for HSD: report product name and corresponding quantity with HSD to be noted
Send it to the internal group and the sales staff group so that other staff departments can receive complete information.
5. Compare and Check Purchase Input Data
5.1. Reconcile Purchased Goods Check between actual delivery order and purchase order
5.2. Reconcile the Purchased Goods Amount Check between the actual delivery order and the prepaid Goods Amount.
5.3. Report and Reminder of Deductions and Debts to Partners that need to be combined before paying for Orders.
6. Inspect and control purchased goods according to delivery orders and actual handover.
- Sign and receive the partner's delivery note
- Note the necessary information attached
- Report arising issues and necessary notes
7. Manage orders online
- Create or pull orders on Eshop and process orders on Amis for online orders:
Customer code for Shopee, Tiki, Lazada, Tiktok.
- Compare the price of goods collected with the store's selling price and report cases of low prices collected.
- Monitor shop debts and payments according to payment periods
- Update payment collection for online orders into internal accounting data so that accountants can simultaneously track shop debt when necessary.
8. Check and control inventory closing by period (month)
- Reconcile Amis Inventory and Actual Inventory according to inspection period
- Make plans to buy/sell on software to close inventory each period.
9. Timekeeping management of departments.
- Monitor the combination of timekeeping and reality
- Report when necessary
