work content
- Check the warehouse entry/exit slip made by the warehouse keeper based on valid original documents. Coordinate with Accounts Payable Accountant to compare import and export data with related documents (invoices, contracts, orders...).
Coordinate with the Storekeeper to promptly update the quantity and status of goods in stock for the relevant departments.
- Report on the use and inventory of materials, finished products and goods in service of inventory and financial settlement.
- Inspection work before issuing sales service invoices
- Follow up invoicing as suggested by sales staff;
- Prepare payment requests with sales invoices at the request of customers;
- Check the cause and propose the solution when receiving the request to adjust/cancel to replace the sales invoice made to the direct manager.
- Collecting debts of customers throughout the company; at least 02 days in 01 week. Coordinate with sales staff to supplement missing/additional documents arising at the request of customers during debt collection.
- Follow up the situation of arising receivables within the prescribed management scope, in detail according to each business object/employee. Detecting unreasonableness, imbalance, outstanding debts, inability to recover, report to the Chief Accountant and the Board of Directors for handling measures. Report and make records of reconciliation of debts periodically or from time to time according to the current reporting regime or at the request of the Board of Directors.
- Weekly, send reports of receivables (according to the prescribed form) to the Board of Directors and Chief Accountant; timely warning cases of bad debts for handling.
- Prepare monthly sales report according to the prescribed form. Periodic reports for: Each salesperson; Head of Sales Department; Chief accountant; Board of manager
- Coordinate with General Accountant to compare all invoiced orders with reports of relevant departments. Detect and promptly report unusual discrepancies to the Chief Accountant.
- Monthly, check and reconcile the revenue between the accounting software and the electronic tax declaration system in order to promptly detect the cases of invoices that have been issued but failed to enter the electronic tax system.
- Provide general or detailed data for finalization. Archive, preserve accounting vouchers, and keep data confidential.
