Office Administrator at Ho Chi Minh City - I-o Data Việt Nam

Key Responsibilities:

• Manage and maintain electronic and physical filing systems, including organizing and archiving documents
• Create and update records and databases with personnel, financial and other data
• Gather invoices, process office payments, bank transactions in a timely manner
• Schedule appointments, meetings, and travel arrangements for management and employees
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Assist with the coordination of office supplies, equipment, and vendor relationships
• Provide support for special projects and ad-hoc administrative tasks as needed
• Maintain electronic and paper record keeping systems
• Ensure office policies and procedures are followed
• Liaise with IT and facilities vendors to coordinate repairs and maintenance

Qualifications:

• At least 2-3 years of experience in an administrative or office support role
• Must be fluent in English
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong in time management skills

Additional information:

- Working time: 8:00 – 17:00 Monday to Friday. The rest time is under VN public holidays and special company holidays

- Net salary: ~10,000,000 VND (Insurance based on full salary).

- Prefer other benefits: lunch, transportation and telephone allowance.

- 13th-month salary, annual salary increases, year-end bonus according to annual performance evaluation.

- Consider being WFH.

- Start working day ASAP.