Administrative - Accounting Officer at Ha Noi - Trung Tâm Hành động Vì động Vật Hoang Dã Wildact

Working time: 01 year (high chance of contract extension)
Quantity: 01 person
Work location: Hanoi. However, AAO may have to move to other WildAct project area locations.
Expected start date: As soon as possible.

Responsibilities of Accounting and Administrative Officers (AAO)
Financial work

• Carry out asset and cash management/bank deposits and assets of organizations and projects;
• Responsible for recording accounting books;
• Prepare periodic financial management reports on organizational and project expenditures;
• Prepare financial reports for sponsors and report according to current regulations to relevant management agencies; and other extraordinary financial reports upon request (if any);

• Carry out transactions with banks, declare taxes periodically, work with social insurance agencies;
• Implement, maintain and update the payment system/mechanism in accordance with the regulations of the Organization, donors, governing agencies and current laws;
• Check and initially approve budget estimates and expenditures and settlement reports of project activities, ensuring that planning and disbursement of activities comply with agreed commitments with the investor. sponsorship, governing body and current legal regulations;
• Collect, store and complete fully and accurately invoices and payment documents for project activities.

Clerical work

• Receive documents to the Organization, and forward them to relevant staff for processing;
• Responsible for preparing and managing the Organization's outgoing mail (including official dispatches, papers and documents);
• Organize and maintain document filing system at the office;
• Print and copy documents when necessary;
• Translate bilingual documents into English - Vietnamese.

Reception work

• Receive all calls to the Organization;
• Provide logistical support to the Board of Directors when important guests visit the Organization;
• Support for internal meetings of the Organization;
• Support the organization of seminars, conferences, and training classes of the Organization.

Manage assets, equipment, and merchandise

• Plan the purchase of goods, be responsible for monitoring and managing assets and office equipment;
• Buy stationery and office supplies;
• Manage and operate the organization's online and offline warehouse and storage systems;
• Ensure office facilities are well maintained;

• Fundraising sales: including coming up with ideas, getting quotes, ordering production, building and managing sales and shipping platforms.

Perform other activities as requested by Direct Manager and Director.