Processing
1. Ordered materials and components
• Purchasing and proclaiming standardized materials and components at certain suppliers according to Project demarcation, purchasing other things which is not related to Project
• Evaluating and implementing purchasing needs.
• Placing PO, inquiring about delivery times and searching for alternatives if the supplier deviates from made agreements.
• Negotiating with suppliers within the authorization field and placing orders with help of the designated information system in consultation with the Purchasing Manager or Purchasing Group Manager when and if the total price of a purchase is above the designated authorized spending level.
2. Finished correspondence and documentation.
• Composing and dealing with standard correspondence, whether or not via short instructions.
• Composing and managing commercial documents including reports, quotes and contracts
• Managing tender documents; collecting and composing documents.
• Translating and editorial activities
• Being attentive regarding important information.
• Filing documents and managing the archive
3. Carried out administrative activities.
• Keeping various data up to date.
• Checking invoices.
• Reminding activities regarding debtors and creditor management.
4. Prepared and organized meetings.
• Arranging location, setting up a space, managing presence, presentation equipment and the catering.
• Composing the program in consultation with the direct superior
• Sending out invitations
• Helping/creating presentations
• Collecting agenda items, determining the agenda items in consultation with the direct superior, managing the distribution of the agenda and appendixes.
• Promoting the adhering of agreed appointments
• Processing meeting minutes and managing the distribution of the report (if necessary).
