We are offering an immediate opening for a Human Resources - Administration Intern based in our Ho Chi Minh office. You will be responsible for assisting the HR department with essential, daily administrative tasks such as office operations, data entry, pre-employment support and event arrangement.
We offer a six-month full time internship with compatible allowance and opportunities to attend our HR - Admin training and opportunity to become our official employee.
YOUR MAIN DUTIES:
1- Recruitment Support (30%)
- Download and upload resumes
- Publish and remove job ads
- Perform data entry into relevant system, documentation and filing
- Schedule job interviews and contact candidates as needed
- Assist with career fairs and community involvement initiatives
2- HR Administration (30%)
- Maintain and update physical and digital personnel records, internal HR database by inputting new employee contact information and employment details
- Assist with new hire pre-employment duties and onboarding
- Assist payroll process by providing relevant employee information (eg leaves of absence, sick days and work schedules)
- Support for expat paperwork related to WP/RC and visa processes
3- Office Support (40%)
- Ensure the hygiene of the office by working closely with cleaning service providers
- Provide general logistics and departmental support across departments
- Liaise with external partners, vendors to source and compare quotations, purchase office supplies for the best combination of quality, price and delivery of materials
- Support to coordinate with local authorities, foreign diplomats and agencies for all tasks related to Vietnam entity
- Update fixed-asset reports
- Assist with all company engagement activities and events as well as coordinate annual employee service awards
YOUR ATTRIBUTES:
- English fluency is a must
- Fresh graduate or 4th-year student majoring in any fields
- Minimum 40 working hours/week, OT working occasionally but being paid upon request
- Sustained passion for Human Resources and Office Management
- Be familiar with using spreadsheets, searching; knowledge of Photoshop is a plus
- Start-up mentality with a Can-do attitude
- Ability to work under pressure
- Commitment to excellence and self-improvement
- Good communication and interpersonal skills
- Trustworthy and committed with strong team spirit
- Accuracy and attention to details; well-organized
WHAT WE OFFER:
- English speaking multi-cultural environment
- Flexible working hours
- Competitive salary and benefits
- English classes/Toastmasters Clubs
- Various training on soft-skills and best practices
- Annual company trips, year end party and periodic team-building activities
